[This post is a re-post of a question I asked at Joelonsoftware.com's discussion forums]
Before I start of this post, I'd like to refer to certain other sources to prove that Specifications are important for any software development. It works the same as house construction: no company is going to build a house without a blueprint (heck, they won't even get permission to build it otherwise!).
First off, lets link to the Joel test, specifically the part about writing specs. Any questions about why you would write specifications read this article. More information can be found here on Wikipedia.
The question I have is: how would you go about to document the specifications? This PDF talks about possible options on pages 109 and 115, but how would you do this?
Everything always boils down to what you really want to do with it. Well, actually, not very much. Specification is firstly a means to communicate the exact soon-to-be implementation to those who should sign-off the project. Secondly, it should be the basis for a technical design document and later the actual implementation. Furthermore, it should provide the definitive answer for testing: should this box be red or blue? As a last needed feature is to be able to quickly see the differences between specific versions of the specification (What was changed since version x.y.z?).
So what would be a good way to document these specifications? Because I want ways to quickly show differences between versions I thought about CVS and docbook (together with a tool, Norman Walsh (diffmk), to generate a proper HTML document containing differences between two versions of the docbook's XML document). But this proves a little bit tiresome, especially when large volumes of pictures and diagrams are involved. A positive side of the usage of CVS is that multiple people can work on the specifications. That's why, in my opinion, dismisses solutions like Word and/or Excel. It is good to know that other people are struggling with the same problems.
Basically the core of this post is to ask: What ways of specification would you use in similar circumstances? Got any answers to this? Do you want to discuss about this topic with me? Write me an email, post a comment on Joel on Software or post a comment at this post.